…all but essential travel… respects your personal data and this Privacy Notice sets out what data we ask for and what we do with it. …all but essential travel… will carefully receive, store and share this data as our internal business activities require.
Activities, workshops and events, require some information to be obtained from you for the purposes of that event. This is so we can keep in contact with you before your event, while you’re on your event and after your event.
…all but essential travel… is required for legal and insurance purposes to keep consent forms for 6 years after the activity, after then the documents will be delete. These documents will be kept digitally, scanned if needed, in a secure manner. Paper copies or digital copies may be during the activity but will be destroyed after the activity.
Information that we collect from you
Information you maybe asked for, depending on the activity, workshop or event, includes some or all of the following:
- Your full name
- Your email address
- Your date of birth
- Your favoured contact phone number
- An emergency contact by name and phone number
- Any medical or health conditions that you would like us to know about to inform our care for you as a client in an event setting
This information is collected by way of online Booking Forms, by you signing up to a newsletter or by you enquiring about a service or event. We will not store or use personal data that you do not want us to store or use.
Your personal data will be stored and used in a manner which makes it easy for us to keep in contact with you with essential event information, as well as useful information you might like to receive from us (future events and general news from …all but essential travel…).
As part of a Legitimate Interest policy or by signing up to the newsletter via the website we may stay in contact with you via a newsletter. Your email address for this newsletter is held securely on MailChimp and/or Sumo. You are able to unsubscribe from this Newsletter and by doing so will not be contacted again via this method again.
…all but essential travel… will not share any of your data with other businesses, marketing lists or individuals outside of …all but essential travel… and its employees. We assume that these processes will not cause you undue worry or concern, but please contact us if you have any queries and we’ll be happy to discuss our operations and the personal data we have received from you.
Data Sharing Agreement
Please note that medical information and consent forms will be shared with your instructor for the duration of the activity. Following the activity consent forms will be held securely for 6 years (or 6 years from when the participant turns 21 years of age) for legal and insurance purposes.
The method that consent from data will be held is on Microsoft OneDrive.
Your data will not be shared with anyone outside of employees of …all but essential travel…
All comments, queries and requests relating to the use of your information are welcomed and should be addressed to the Information Officer. If you have any complaints about how your data is used by …all but essential travel…, please contact us and we will respond within 28 days.
Please note that sending data via email is not secure. If you would like to send data securely please contact me and we can use an encrypted method of digital communication.
If you feel your complaint has not been addressed in a satisfactory matter, you may contact the ICO who regulate data use and protection in the UK.